Why is effective team communication so important and what are the 10 best ways to achieve effective team communication
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Effective team communication leads to motivated employees and higher productivity. According to McKinsey, productivity improves by up to 25% in organizations with connected employees. Effective team communication encourages employees to provide feedback enabling them stay longer in the company. A Forbes study says that employees who feel their voice is heard are 4.6 times more likely to feel empowered to perform their best work.
Businesses with effective team communication are 50% more likely to have lower employee turnover. Effective team communication has become all the more important in the remote work scenario that is here to stay. Companies are observing that emails are not the most effective way for internal communications, especially with their younger workforce. Employers are switching to new communication solutions to keep their employees motivated and engaged.
Communication systems in the workplace are very complex due to multiple communication channels companies use to keep their employees connected. In order to make the communication effective in the workplace, many organizations are now implementing systems that enable them to consolidate all those channels into a single platform.
See how Clariti makes your team communication effective and organized.
1. How Clariti helps effective team communication by combining all your communications
For effective business communication you need a unified communication system that can combine all your communication from emails, chats, calls, documents in cloud storage and to-dos in one app and arrange them based on topic or context. So, whenever you want to refer to any conversation or file, you should be able to retrieve it a few seconds. Clariti combines all your communications from emails, chats, calls, documents in cloud storage, and to-dos in one app and links all related information in a TopicFolder.
2. How Clariti helps effective team communication by combining chat and email
Instead of replacing emails with chats, Clariti has combined email with chat for team communications. While Clariti doesn’t discourage people from using emails, it has made it unnecessary when communicating with other Clariti users. When you receive an email in Clariti, you can start chatting from the same email with other Clariti participants. This reduces email forwards and time wasted in copy pasting contents in chats. Besides Clariti maintains the connection between the original email and subsequent chat thereby making it easy to reference the context of the discussion at any time. So, in Clariti, both email and chat can co-exist without conflict or redundancy.
3. How Clariti helps effective team communication by combining multiple email accounts
Clariti is one of the best free email apps where you can consolidate multiple email accounts in one place. Having all inboxes in one place is a great way to combat email overload and save the hassle of having to check multiple inboxes several times a day just to make sure, you don’t miss an email. Moreover, you don’t have to remember many passwords to check emails.
4. How Clariti helps effective team communication by helping you create context-based to-dos
While using other apps, when a to-do is triggered, you will have to search in multiple places to find all the information related to that to-do. But Clariti lets you create to-dos that are linked to your emails, chats and documents related to that to do. Later when the to-do is triggered, all you have to do is look at the items related to that to do in one place to understand why the to do was created in the first place.
5. How Clariti helps effective team communication by improving messaging
Clariti is one of the best team messaging apps. Unlike other messaging tools, in Clariti there are no chat channels. There is no need to constantly track all the chats in the channels. Any Clariti user can start a group chat and add members as needed. Existing members can be removed and new members added based on the conversation flow. This way users are alerted to join a chat only when necessary.
6. How Clariti helps effective team communication in small businesses
Small businesses may find it very difficult to afford team communication tools like Slack and Microsoft Teams because they are expensive to own. In addition, the small businesses will have to pay for all the integrations. If everybody in the team is not tech savvy, they will need dedicated resources to help with all the integrations. In addition, their employees will also have to go through training to make use of all the features. Clariti is free and easy to use and it doesn’t require any training. Small businesses may find it extremely convenient to own and use Clariti.
7. How Clariti helps effective team communication by reducing ‘channel noise’
The common grouse against tools like Slack, Microsoft Teams, Flock, RocketChat, Google Chat etc is you can get stuck in long and never-ending group chats that demand your attention 24/7. It puts pressure on you to be online & available all the time. Also, since team members mostly use channels and not specific topics, context gets lost and information gets buried. In order to avoid the stress that group chat creates, many team members resort to direct chat, which creates information silos and knowledge opacity. Besides, these tools only focus on chats but information is shared in many other ways such as emails, online documents and social media among others. There is no way to bring active conversations from all these other forms in chat channels. With Clariti, not only can teams chat but they can also work with all communication forms naturally unlike Slack.
8. How Clariti helps effective team communication by reducing emails
Clariti is a unified business collaboration and communication tool that naturally supports emails and chats, besides other communication forms such as shared documents and voice calls. While Clariti embraces emails it also effectively reduces needless emails through powerful features like instant share and chat from email. Using instant share, you can instantly share email, images, social feed and other work artifacts without forwarding them. This removes unnecessary duplication and email chains. Chat from email feature lets you collaborate with your teammates without needing to forward emails or copy/paste their contents in chats.
9. How Clariti helps effective team communication by providing context
Communication has no meaning without context. The hardest thing about communicating effectively is knowing how to “set the context”. This is especially true when companies connect with customers via multiple channels – such as email, social media, chat, etc. Managing this multi-channel communication ineffectively often leads to miscommunication and confusion. When you receive an email in Clariti, you can immediately start chatting from the email and the recipient will understand the context that you are talking about – without you having to forward the email! Later, you can save both the email and related chat in a TopicFolder preserving context for later referral.
10. How Clariti helps effective team communication through voice calling
When you use apps like Zoom, Skype, FreeConferenceChat, Cisco Webex, etc, you will end up using multiple apps affecting your team communication. Clariti is one of the best free voice calling app that lets you make and receive unlimited audio calls. You don’t have to install an additional app. You can call anybody or set up group calls without generating any meeting id or passcode. You don’t have to dial-in any number, and you can use your desktop speaker and mic for the calls. You will be notified of any missed calls through ‘Missed Call’ indicator. Along with the calls, there is an option to add call notes during or after the call and other participants can view each other’s call notes.
Clariti allows you to put any item such as email, conference chat, social feeds, and To-Do inside TopicFolder. All the subsequent related conversations are automatically stored in that TopicFolder. Few months down the line, when you want to go back and refer to a prior conversation or file, all you have to do is look inside the relevant TopicFolder. So, Clariti helps to prevent context naturally which makes your team communication organized and effective. This is not possible with other team communication apps. Try Clariti today, it’s easy and free.