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12 best internal communication tools for your business

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Effective internal communication ensures proper flow of information between employees and departments. If for some reason, the flow of information gets blocked, it will lead to stress, disengagement, frustration and lower employee retention. On the other hand, using effective internal communication tools results in more engaged and satisfied employees and much lower turnover rates. It will also help companies to attract and retain the younger generation who are demanding an inclusive workplace. Better internal communication also leads to better customer satisfaction.

Effective internal business communication also has a significant positive impact on how remote teams collaborate. After the pandemic, remote teams are likely to account for 40% of the global workforce. To deal with this new normal, organizations need better internal communication tools that will help remote teams to communicate and collaborate better. In the absence of proper internal communication tools, employees often spend too much information searching for information they need to do their job. An average employee spends 2.5 hours every day searching for information needed.

We have identified the best internal communication tools that will help you to overcome all the internal communication and collaboration challenges.

1. Clariti

Clariti is a business productivity web app that brings your emails, chats, calls, to-dos, & shared documents… in one app and automatically organizes related items in “TopicFolders”. Clariti’s TopicFolders look and feel like Desktop Folders but do so much more. Unlike Desktop Folders that can only store files, TopicFolders hold emails, chats, documents, to-dos, and calls on the Web. Continue working with emails, chatting with coworkers, sharing documents and whatever else you do at work. Clariti works behind the scenes to keep all your work organized by topic in a TopicFolder. Automatically. Without the hassle. TopicFolder allows you to easily see the big picture behind your communication and make informed decisions.

Clariti is ideal for small and medium businesses to boost team collaboration and drive productivity. It is securely hosted on Amazon Web Services, providing total reliability, 100% uptime and trusted security of all your workday data.

Clariti allows users to
  • Keep all your work (email, chat, call, to-do, documents…) in one place – organized.
  • Save time from manually saving copies of emails, chats…in Desktop folders to keep yourself organized.
  • Find information easily – when you need it.
  • See the big picture – make smart decisions.

2. Pumble

Pumble enables real-time communication across all your teams. Pumble helps connect everyone in your company regardless of their location. Using Pumble you can organize conversations with channels and threads. You can customize web and mobile notifications. You can manage members, channels and permissions. You can also send direct messages, make video and group conference calls. Pumble is available across all the mobile and web platforms.

3. Mio

If due to some reason if you are working on one platform and your colleagues and clients are using a different platform, then you can use Mio. It works in the background of your chat apps. It helps users to send cross-platform messages to colleagues and clients on Slack, Microsoft Teams, or Webex Teams. It enables cross-team collaboration between employees who use different chat apps. So, it lets you chat with external business contacts without managing multiple accounts.

4. Stashcat

Stashcat’s channels for teams and groups are not limited to any number of participants. You can create a channel for individual departments, teams, or the entire organization, even if there are 50,000 or more participants. Administrators retain control over all communication via read and write rights. Using Stashcat you can exchange ideas with one another in individual or group conversations. Conversations allow two to ten people to talk to, are always end-to-end encrypted and allow all types of data to be shared.

With Stashcat, each user has their own file repository in which files can be stored, accessed and used at any time. In addition to this personal file storage, each conversation and each channel has its own storage for shared files. Each file repository offers the option of creating folders to organize your files perfectly. Stashcat’s video conferences allow up to 75 people to exchange ideas in a closed, virtual room.


SEDNA’s smart team communication software unifies all messages, data, and documentation to reduce email volume and help teams focus on the work that matters—wherever they are. By creating one home for all internal and external team communication, SEDNA cuts down on email volume by up to 95% and brings collaboration, scalability, and efficiency to company workflows. Using SEDNA global and remote teams can work as one through a shared inbox that keeps the whole team on the same page and makes sure nothing—ever—slips through the cracks.

6. Rapporr

Rapporr enables you to separate your work messages, files and images from your personal life. All your work-based messages and content is within one, secure purpose-built app for business. Rapporr works across all iOS and Android devices so no one in your team gets left behind.

7. pimentaCHAT

pimentaCHAT is a unified collaboration and communication tool for companies, universities, associations and churches. pimentaCHAT lets you make a video or audio call to more than 50 people at the same time. It is a central platform for cooperation. It doesn’t matter what kind of work you want to do. PimentaCHAT let you reduce emails by including relevant participants with the @username mention to notify them immediately. pimentaLIVE lets you make video or audio calls with screen sharing for more efficient teamwork. You can take pimentaCHAT anywhere with web, desktop & mobile apps, LiveChat clients and SDK.

8. Infinity

Infinity is a work management system that will allow you to organize all your work, however you want, regardless of whether you’re dealing with projects or not. It offers 24/7 customer support that’s there to help you with any issues or questions you might have regarding the app. It’s a great choice for remote teams, as it offers all the features you need to get work done—even when you’re not in the office together! It helps you manage all your work in one place, without having to switch to other tools day in and day out.

9. MangoApps

MangoApps helps companies modernize their employee-facing applications. It brings intranet, communications, training & work management together in one platform to provide the most adaptable, intuitive, and unified experience in the market today.

10. Slenke

Slenke enables seamless team collaboration by bringing the right information in front of you. It helps to keep the team on the same page with encrypted in-app messaging, posts and file sharing. Using Slenke you can organize project resources and workloads with assignable tasks, project boards and workload calendars. Using Slenke you can organize and manage projects, communicate with your team, manage and assign tasks, track your time etc

11. Swit

Swit brings just the right amount of everything for collaboration – from chat to ideation, to file sharing, to task management. With Swit, you can turn your conversation into trackable tasks and share the full context of tasks to chat simply by drag and drop unlike any other. You don’t have to get frustrated any longer to go back and forth between chat and tasks losing context. No more pain from different UI/UX, scattered data silos, overlapped features, repeated custom settings in a disjoint multi-app environment. Wherever your goal takes you, your team will get there faster than ever on Swit—the all-in-one-for-all workspace.

12. Jivesoftware

Jive’s groundbreaking PeopleGraph™ technology uses machine learning to map the relationships between people, content and activities across your digital ecosystem. It understands your people – their jobs, their skills, their needs – and it uses this intelligence to deliver the information they need, exactly when they need it. Using Jive you can unite your people, content and resources in one easy-to-use platform. It can ignite communications in every direction: top-down, bottom-up, peer-to-peer.

These internal communication tools discussed above will help organizations and their teams to overcome communication challenges that every team faces – coordinate across different time zones, manage information silos and overcoming language and cultural barriers.

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